Update a user’s access, role or permissions
Last updated: 10/03/2022
Primary contacts can easily update their team's permissions. Not a primary contact? Get set up.
Change a user's role
ɧ»¢ÊÓÆµ Enterprise Center has ten roles you can choose from that outline which parts of theÌýportal a user can see and use–ensuring you have complete control over who can access yourÌýcompany’s information. Each role gives a user a different set of permissions to the mainÌýsections of ɧ»¢ÊÓÆµ Enterprise Center: billing, orders, service and repairs. If you’re not sureÌýwhich role to choose, learn what each role can access.
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Outside of a user’s role, ɧ»¢ÊÓÆµ Enterprise Center has several additional product tools youÌýcan allow your users to access. These include tools such as Dynamic Network Manager,ÌýNetwork Manager and WAN Analysis to help monitor and update your ɧ»¢ÊÓÆµ services. If youÌýneed to update a user’s access to a specific product tool, you won’t be able to do that byÌýchanging their role. Instead, you can follow these steps to grant or remove their access to aÌýproduct tool below.
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To get started
1. Log in to ɧ»¢ÊÓÆµ Enterprise Center
2. From the top menu, select Manage users > All users
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Select the user you’d like to change
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2. Under Manage Users, select View all
3. Search for the user you’d like to update. The user’s current role will display in the thirdÌýcolumn titled Role
4. Click + next to the user’s ID and select Change Role
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Choose a new role
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5. Select a new role and click OK to save your changes. If you’re not sure which role toÌýchoose, learn what each role can access
6. The user will have updated access as soon as you’ve submitted the change
Add an authorized company
You can easily update which companies a user is authorized to access.
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To get started
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1. Log in to ɧ»¢ÊÓÆµ Enterprise Center
2. From the top menu, select Manage users > All users
3. Click the user ID you'd like to update
4. Under Company Authorization, you'll see a list of the companies the user has authorization to view
5. ClickÌýremove or select toÌýAdd/View Company
6. Select the company you'd like to add and save your changes
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NOTE: If you remove a company, the user will lose access to all of that company's CPNI,Ìýaccounts and product tools. Be sure to double-check your changes before submitting.
Add or remove accounts
As a primary contact you can control which users can access each of your company’s billing accounts. SomeÌýusers may need to see everything, while you'll want to limit other users to a few, select accounts. You canÌýquickly update their permissions if a user ever wants to access additional accounts or needs their accessÌýrestricted.
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If a user wants accounts added or removed for a specific product tool such as WAN Analysis or VoIPÌýIAC, you’ll want to skip down to the edit product tool access section below.Ìý
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To get started
1. Log in to ɧ»¢ÊÓÆµ Enterprise Center
2. From the top menu, select Manage users > All users
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Select the user you’d like to update
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2. Under Manage Users, select View all
3. Click the user ID you'd like to update
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Edit accounts
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4. When adding or removing access to accounts, you can choose to update by:
- Accounts if the user should only gain/remove access for specific accounts
- Companies if the user should gain/remove access for all of the accounts for a company
- Group Identifiers if the user should gain/remove access to a service group,Ìýcustomer group identifier (CGI) or eMedia configuration ID
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The first circle shows the number of specific accounts the user can access and the secondÌýcircle shows the companies and groups the user can access.
ClickÌýAddÌýto add an account, company or group identifier
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- Or -
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ClickÌýView/RemoveÌýto view what is already assigned to the user and remove an account,Ìýcompany or group identifier
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NOTE:ÌýUsers can only access accounts for the companies they have been authorized for. If the account youÌýwant to add is not showing up, it is most likely because this account belongs to a different company. FirstÌýauthorize the user to access this additional companyÌýbefore adding the new accounts.
Add a product tool
As a primary contact, you can update a user’s product tools permissions in 3 ways. You can:
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- Grant access to a new product tool
- Update the accounts a user can access with a product tool
- Remove access to a product tool
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ɧ»¢ÊÓÆµ Enterprise Center has several product tools that will help you and your teammatesÌýmanage your ɧ»¢ÊÓÆµ services. If you’re not sure which tools to select for this user,Ìýthis matrixÌýwill make recommendations based off of your products and services.
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If your user can already access a product tool but cannot see all of the accounts orÌýinformation they need within the tool, follow the steps to add new account in the edit product tool section below.Ìý
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To get started
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1. Log in to ɧ»¢ÊÓÆµ Enterprise Center
2. From the top menu, selectÌýManage users > All users
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Select the user you’d like to update
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2. Under Manage Users, selectÌýView all
3. Click the user ID you'd like to give access to
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Add product tools
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4. Under Primary Contact/Admin Manageable Product Tools you can view aÌýlist of the product tools the user can already access
5. To add an additional product tool, clickÌýAdd Product Tools
6. Select whichever product tools you'd like to add
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NOTE:ÌýPrimary Contacts cannot grant access to certain product tools because they requireÌýadditional security or fees. If the product tool you want to add is not listed, have the userÌýcontact theÌýÌýto gain access.
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Select which accounts the user can access with the product tool
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7. ClickÌýAssign AccountsÌýto choose which accounts the user can access with the tool
8. ClickÌýNextÌýafter you’ve selected accounts for all of your user’s product tools
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Confirm your changes
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9. ClickÌýAddÌýto save your changes. The user should be able to access the new tools withinÌý48 hours
Edit product tool access
Even if a user has access to a product tool they may still have issues seeing all of theÌýaccounts or information they need within the tool. Each product tool automatically defaults toÌýhaving access to no accounts until you add them–allowing you to fully customize your user’sÌýaccess and prevent users from accidentally viewing confidential information.
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To get started
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1. Log in to ɧ»¢ÊÓÆµ Enterprise Center
2. From the top menu, selectÌýManage users > All users
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Select the user you’d like to update
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2. Under Manage Users, selectÌýView all
3. Click the user ID you'd like to update
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View product tools
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4. Under Primary Contact/Admin Manageable Product Tools you can view a list of the productÌýtools the user can already access
5. ClickÌý+Ìýnext to the product tool you’d like to update
6. Select either:
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- AddÌýto select a new account for the user to access
- View/RemoveÌýto see a list of the accounts the user can currently view and remove anyÌýaccounts the user should no longer have access to. The user will have updated access withinÌý48 hours
Remove a product tool
If a user no longer needs to access a product tool you can quickly delete it. Deleting the toolÌýwill completely remove the product tool from the user’s profile. If you want to simply restrictÌýthe accounts a user can access with a product tool, see the steps above toÌýupdate theÌýaccounts a user can access with a product tool.
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To get started
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1. Log in to ɧ»¢ÊÓÆµ Enterprise Center
2. From the top menu, selectÌýManage users > All users
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Select the user you’d like to update
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2. Under Manage Users, selectÌýView all
3. Click the user ID you'd like to update
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View product tools
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4. Under Primary Contact/Admin Manageable Product Tools you can view a list of the productÌýtools the user can access
5. ClickÌý+Ìýnext to the product tool you’d like to remove
6. ClickÌýto remove the product tool. The user will lose access within 48 hours